We give your finance team the capacity of 3 extra hires — without the recruiting, onboarding, or ramp-up.
No 6-month hiring process. No recruitment fees. No training someone for 3 months only to watch them leave. One embedded finance operator handles your AP, reconciliation, and month-end close — backed by an AI engineering team that automates their work every cycle. Productive from week 2. Cancel in 30 days.
No recruitment fees · 30-day cancellation · Start in 2 weeks · Embedded in your systems
It's not a hiring problem. It's a scaling bottleneck.
Monday morning. Your Head of Finance opens their laptop. 47 unprocessed invoices. Three intercompany items from last month that still don't match. The US entity's close is two days late — again. The board reporting package is due Friday, but the data isn't ready because the team spent last week on AP cleanup.
This is what happens when a finance team built for one stage of growth has to carry the next. Whether you're PE-backed, post-Series B, expanding internationally, or a family business professionalizing — the pattern is the same. The work grows, the team doesn't, and the people who should be building processes are buried in transactions.
“The team cannot carry the future organizational and operational requirements anymore.
— CFO, multi-entity group (CH/DE/US)
Senior staff stuck in ops
Your Head of Finance should be designing processes. Instead: AP, reconciliations, close prep. Every day.
The profile that doesn’t exist
Accounting + process thinking + automation mindset. Growing companies budget €80-100k for this profile. Zero candidates.
Knowledge walks out the door
Two accountants near retirement. When they leave, the processes leave with them. Nothing is documented.
Two roles. One compounding system.
The profile you need — accounting + process thinking + automation — doesn't exist as a single hire. We deliver it as a system.
Inside your ERP, every day
- Works inside your ERP daily
- Handles AP, AR, reconciliation, close tasks
- Speaks accounting — multi-entity, VAT, intercompany
- Flags what can be automated
Your team member. Your systems. Your meetings.
Building tools around the work
- Builds tools around what the operator does
- Turns repetitive work into reusable automation
- Shared skill library — improvements compound
The technical layer your finance team never had.
Preparation work — yes
Drafts, matching, data entry, reconciliation prep. The heavy lifting.
Decision authority — no
Approvals, sign-offs, financial responsibility stay with your leadership.
Embedded — not outsourced
Same tools, same data, same meetings. Not a black box.
Process-Adjacent Micro-Tools
Small, specific tools between your existing systems. Each solves one friction point — getting data in, getting data out, keeping things connected.
Invoice extractor
Reads invoice PDFs. Returns vendor, amount, lines, VAT, entity. Clean data instead of reading and typing.
Email classifier
Scans finance inbox. Flags invoices vs reminders vs queries. Focus on work, not sorting.
Booking suggester
Suggests GL codes from your chart of accounts. Learns from corrections — gets more accurate.
Quality checker
Missing VAT numbers, wrong entity, duplicates. Caught at entry, not discovered at month-end.
Follow-up drafter
Context-aware collection emails. Payment history, relationship, tone. Operator reviews before sending.
Process documentation
Living record of how things work. Not a one-off SOP. Evolves as processes change.
Each tool is useful alone. Over time they compose — the email classifier feeds the invoice extractor, which feeds the booking suggester. That's when compounding starts.
Start manual. Automate what proves stable.
We don't deploy a big system on day one. Small tools. Each solves one friction. Then they connect.
Embed
Operator joins your ERP. Maps actual processes. Identifies quick wins and pain points.
First Skills
Email classifier, vendor lookup. Small helpers alongside manual work. Saves minutes each day.
Utilities
Invoice extraction, GL coding, payment prep. Operator is noticeably faster. Less manual entry.
Connecting
Tools start composing. Invoice email → extracted → drafted in system. Operator reviews instead of entering.
Agents
Proven tools wired into autonomous agents. AP inbox agent, cash matching, dunning. Event-based — they act when things happen.
Compounding
Same cost. Expanding capacity. Every cycle faster. Platform improvements flow in automatically.
Ground-up, not top-down.
Top-Down
- ×6-month assessment
- ×100-page roadmap
- ×Big-bang ERP project
- ×Change management programme
- ×Results in 18 months (maybe)
Ground-Up
- ✓Start with one process
- ✓Operator learns the reality
- ✓Build tools around what works
- ✓Expand to next process
- ✓Results compound from week 1
Embed & Learn
Operator joins ERP. Maps processes across entities. Complements existing improvement work.
First Tools
Invoice extraction, payment run prep, reconciliation matching. Measurable time savings.
Proactive System
Problems caught early — not at month-end. Operator focuses on decisions, tools handle monitoring.
Full Coverage
P2P, O2C, month-end, consolidation prep — all processes covered, continuously improving.
What finance leaders say
“Fits perfectly. It’s not a hiring problem — it’s a scaling bottleneck. We need one structured capacity, not more headcount.
CFO, multi-entity group (CH/DE/US)
“Every Project Y talent we’ve hired has demonstrated outstanding progress, and their ongoing support model ensures strong retention. We now actively recommend Project Y to all our ventures.
Louise Buys, Founder, The Delta
“Hiring was seamless — no recruiting fees, plus they handle payroll, office space, and devices. Beyond great talent, we truly appreciate Project Y’s commitment to social impact.
Christoph Jung, COO, Playbook
Common questions
Simple pricing. No surprises.
All-in. EOR, compliance, AI tools included.
- ✓EOR & compliance included
- ✓Payroll & contracts handled
- ✓AI-augmented workflows
- ✓Equipment provided if needed
- ✓Dedicated AI engineering support
Part-time options available. Pricing depends on scope and complexity.
Your Head of Finance costs you €120/hour. They spent 15 of those hours last week on AP.
That's €7,800/month of senior talent doing work a qualified operator handles for €3,500. Take 60 seconds to find out if your finance team has the same bottleneck — and what it's actually costing you.
Take the 60-second assessment →No sales pitch. Just an honest look at whether we can help. Or reach out directly at hello@projecty.world